Accreditation Folders

In accordance with the call of the HAEAE (21/09/2023) for the submission of proposals for the certification of the Internal Quality Assurance Systems (EDPs) of HEIs and ASEIs, the proposal dossier must include the following:

E0. Table of Contents of a folder.

E1. Proposal for the Certification of the Institution's EDP, according to the "Model for the Drafting of the EDPB Certification Proposal".

E1.1. Strategic Planning of the Foundation (including the quality assurance strategy).\E1.2. Quality policy of the Foundation in connection with the strategy.

E1.3. Institution Quality Target Setting (SMART), as an implementation of the strategy and policy, according to the model.

E2.1. Annual planning and allocation of funding for all available sources for the next four years, or program agreement of the Foundation, if drawn up.

E2.2. Internal rules for the allocation and internal allocation of financial and human resources to the academic units and central services of the Institution.

E2.3. Internal evaluation of resources based on the respective indicators of OPESP and the performance indicators of the Foundation, by MODIP.

E2.4. Presentation of the information systems for the management and monitoring of the financial and human resources of the Foundation.

E3.1. Government Gazette approving the organization, structure and operation of the EDP and the MODIP.

E3.2. Updated Quality Manual of the EDP (includes the organizational structure of the EDP – description of jobs, responsibilities, qualifications).

E3.3. Internal Rules of Procedure of the Modip.
C4.1. Minutes, accompanying forms and relevant correspondence for the annual internal evaluation of the EDP by the Modip.

E4.2. Results of the annual review of the EDP and the relevant practical and accompanying evidence.

E4.3. Correspondence and other actions (workshops, meetings) to receive feedback from external stakeholders.

E5.1. Reporting of data from the Integrated National Quality Information System (OPESP) for the academic year preceding the year of submission of the Proposal (export of a report to a .pdf file from OPESP, all modules) and accompanying evaluation report by MODIP.

E5.2. Description of the functions of the information system of the MODIP.

E5.3. Sample of completed questionnaire from teacher/administrative staff satisfaction surveys.

E5.4. Report of the Modip on how to utilize the data collected by the Modip information system (internal evaluation, targeting, etc.).

E6.1. Results of the process of evaluating the functionality and content, as well as the maintenance and updating of the Foundation's website.

E6.2. List of links to the Foundation's website and the MODIP, and of the special web personalized applications.

E7.1. 5-year Progress Report on the response to the recommendations of the latest Certification Report of the EDP.

According to the invitation of the HQA (20/11/2019), the dossier for the certification of an Undergraduate Studies Program must include the following:

B0. Table of Contents of a folder.

B1. Proposal for Academic Certification of the Foundation's MSc (See here the template/form of the proposal).

B2. Quality Policy (the Quality Policy Statement of Section 1 of Proposal B1).

B3. Study Guide (with ECTS credits and expected learning outcomes).

B4. Regulations and other regulations (e.g. mobility, traineeships, etc.).

B5. Course outlines (according to the model of the HQA) for all courses (in a single file .pdf with Table of Contents, organized by semester of study).

B6. Quality Goals of the Curriculum.

B7. Sample student questionnaires and their processing results (with statistical results of all questionnaires per question and presentation of the main conclusions that arise).

B8. Results of the internal evaluation of the MSP by the MODIP (practical MODIP with a status of findings and possible proposed preventive/corrective actions).

B9. Data reports from the Integrated National Quality Information System (OPESP) for academic institutions. years 2015-2016, 2016-2017, 2017-2018 and the dates. years 2016, 2017, 2018 (export of reference to .pdf file by OPESP). For proposals submitted after 31 March 2020, data for the academic year 2018-19 and calendar year 2019 are also required.

B10. Other documentation material (e.g. graduate absorption studies, research performance, etc.) marked B10.1, B10.2, B10.3, etc.

B11. Additional terms (concerns Masters that award a single and undivided postgraduate degree in accordance with article 46 of Law 4485/2017).

Notes:

The Academic Certification Proposal (B1) is proposed to be checked grammatically and syntactically before its submission. The text of requirement 1 quality assurance policy contained in the report should be posted in its entirety on the Department's website. At the end of the proposal, it is recommended to add a list of annexes.

The Quality Policy (B2), in addition to the principles that govern it, should also include a brief reference to its implementation and the intended results.

The Study Guide (B3) should relate to the current academic year and include the ECTS and the expected learning outcomes of the MSc. The learning outcomes should describe the set of competences and skills of the graduates;

Regulation (B4) should contain regulations regulating study topics (e.g. registration, ranking, course registration, certificates, obtaining a degree, scholarships, etc.) and not general information that may be included in a study guide (e.g. history and physiognomy of the Department, list of names and contact details of faculty members, useful information about services provided to students, etc.).

 B5, B7, B8 and B9 will be prepared by MODIP.

The Course Outlines (B5) must be complete, i.e. the Course Description Sheet (M1) must have been completed for all courses on the MODIP website.

In the Quality Target (B6) the strategic objectives as well as the quality objectives should be numbered or coded to facilitate reference to them. The quality objectives should be specific and not repeated. The 'baseline' and the 'target value' should show a unique value (absolute number or percentage) without explanation. The wording of the actions should describe the planned actions and not be a repetition the quality objective. The timetable for the implementation of the objectives should be annual and determined by month and year.

In the results of the evaluation (B7) it is necessary to clarify the processing method used to extract the results, to explain the symbols that appear in the statistical tables and to add a description to the diagrams that are presented. It is also recommended to provide a brief commentary on the main conclusions drawn from the processing of the data.

The results of the internal evaluation (B8) are the Minutes of the internal evaluation of the MPC by the Modip (which will include the status of findings and possible proposed corrective/preventive actions).

As other documentation material (B10), the academic statistics, the list of publications and the list of research projects from the information system of MODIP, the certificate of pedagogical competence (if any), the guide for the writing of diploma theses, the committees of the Department, etc. could be added.

According to the call of the HAEAE (15/03/2024) for the submission of proposals for Academic Certification of the Undergraduate Study Programs - 2nd cycle of certification of the Undergraduate Studies Program (recertification), the proposal file must include the following:

P0 Table of Contents of the Folder.

P1 Proposal for Academic Certification of the Undergraduate Studies Program, according to the "Model for the Preparation of the Proposal for Academic Certification of the Program of Undergraduate Studies - Feb. 2024».

P1.1 An updated strategic plan of the Foundation including the quality strategy.

P1.2 Four-year Operational Plan of the Programme.

P1.3 Updated Quality Policy of the MSP.

P1.4 Quality Objectives of the academic unit for the MSc, according to the model.

P1.5 Code of Ethics and Good Practice (Law 4957/2022, article 217).

P2.1 Study Guide for the current academic year (with the total number of ECTS credits of the program and the expected learning outcomes of the program).

P2.2 Course and diploma thesis outlines (according to the model of the HAEAE) for all courses of the Curriculum, in a single .pdf file with page numbering. The file must include a Table of Contents of the courses per semester of study, with a page number of each outline

P2.3 Correspondence with external bodies to provide an opinion on the design and structure of the Programme.

P3.1 Evaluation by students: Sample of a fully completed course/teacher evaluation questionnaire by the students. Results of the statistical processing of all questionnaires per question for two academic semesters. Commenting on the results and suggestions for addressing weaknesses.

P3.2 Regulation for the management of student complaints and objections.

P3.3 Regulation of the Institution of Academic Advisor.

P4.1 Internal Rules of Procedure of the Programme.

P4.2 Regulations for studies, internships, mobility, assignments.

P4.3 Agreements or cooperation protocols with other Institutions in cases where the Framework is provided with the participation of other Institutions, or is provided as a joint cooperation program.

P4.4 Model Diploma Supplement in Greek and English.

P4.5 Table with the minimum admission basis, through entrance examinations, for the last 6 years.

P5.1 Summary report of the performance of the teaching staff in scientific-research and teaching work, based on internationally recognized evaluation systems for scientists (e.g. Google Scholar, Scopus, etc.).

P5.2 Teaching staff: nominal list of subjects and subjects taught, employment relationship, assignment of teaching and other teaching obligations in hours.

P5.3 Policy for the support, development and evaluation of the staff of the Programme.

P6.1 Detailed description of the infrastructures and services available to the Academic Unit for the Academic Unit for the Curriculum regarding the support of learning and academic activity (human resources, infrastructure, services, etc.) and information to students on the services provided.

P6.2 Staffing of student support services (administrative staff and ways to develop their skills).

P6.3 Report on the assessment of the adequacy of the human and material resources of the MSP by the Modip.

P7.1 Reports of quality data and indicators from the Integrated National Quality Information System (OPESP) for the last academic year (Integrated National Quality Information System (OPES) section.

P7.2 Operation of an information system for the collection of administrative data for the implementation of the Curriculum (student register), as well as other tools and procedures designed for the collection and analysis of the data of the academic and administrative operation of the academic unit and the Curriculum.

P7.3 Evaluation of the five-year OPESP data (OPIP section) by the MODIP and formulation of improvement proposals.

P8.1 Means and channels of communication used for the publication of the information and the promotion of the MSP.

P8.2 List of special online personalized applications for students.

According to the HAEAE Call (24/10/2023) for the submission of proposals for Academic Certification of Postgraduate Study Programs, the Proposal dossier includes the files M0 - M10.1.

Subsequently, Models and Standards are available for the majority of the required Annexes of the new Certification Standard of the existing MSc Programs. Please read carefully the grey box of the Guidelines for each of them, for your convenience in their management by the Department and the MSc.

The "MSc Certification File Checklist": is proposed to be used for your monitoring of the completeness of the contents of Proposal M1 and the overall contents of the dossier, in accordance with the requirements of the HAEAE Invitation and the Model. Based on this file, MODIP will also check the content of the proposal and your folder.

MSc Certification File Checklist

M0. Table of Contents of the Envelope

M1. Proposal for Academic Certification of the MSc (Rev 12/2/2025)

M1.1. Quality policy of the academic unit for the development and improvement of the MSc 

M1.2. Quality Objectives of the Academic Unit for the MSc (Rev 14/12/2023)

M2.1. Senate Decision on the establishment of the MSc (Rev 16/1/2024)

M2.2. Updated Internal Rules of Operation of the MSc, in accordance with Law 4957/2022. (Rev 27/2/2025)

M2.3. MSc Study Guide for the current academic year (Rev 27/2/2025) 

M2.4. Course and thesis outlines

M2.5. List of teaching staff Nominal list of subjects, their correlation with the subjects they teach, employment relationship, assignment of teaching as well as other teaching obligations in hours

M3.1. Evaluation by students a) Sample of a fully completed questionnaire for the evaluation of a course/teacher of the MSc by the students, b) Results of the statistical processing of all questionnaires per question for two academic semesters. Commenting on the results and suggestions for addressing weaknesses

M3.2. Regulation of the Student Complaints and Objections Management Mechanism

M3.3. Regulation of the Institution of Academic Advisor

M3.4. Reference to teaching and assessment methods for students

M4.1. Research Ethics Regulation

M4.2. Regulations for studies, internships, mobility, and assignments of the MSc

M4.3. Specific Regulation for the Implementation of E-Learning If the MSc is offered by distance learning methods (Rev 14/2/2025)

M4.4. Model Diploma and Diploma Supplement

M5.1. Summary report of the performance of the teaching staff in scientific, research and teaching work based on internationally recognized scientific evaluation systems (e.g. Google Scholar, Scopus, etc.)

M5.2. Procedures and criteria for the selection of teaching staff

M5.3. Labour regulations or employment contracts, obligations of teaching staff (Rev 18/9/2024)

M5.4. Support and development policy of MSc staff  (Rev 8/12/2023)

M6.1. Detailed description of the infrastructure and services available to the Institution in the academic unit for the MSc regarding the support of learning and academic activity, etc.

M6.2. Tuition utilization plan  (if any)

M6.3. Feasibility study for the operation of the MSc (Rev 12/2/2025)

M6.4. Assessment of the adequacy of human and material resources (Rev 14/12/2023)

M6.5. Nominal list of administrative support staff of the MSc (jobs, qualifications, responsibilities)

M6.6. Electronic or printed information material for students on the services provided to them

M7.1. Data reports from the Integrated National Quality Information System (OPESP) for all previous academic years (export of reference to .pdf file from OPESP, Institution, Department, MSc sections).

M7.2. Operation of an information system for the collection of administrative data for the implementation of the MSc (student register) (Rev 12/2/2025)

M7.3. Other tools and procedures designed for the collection of data on the academic and administrative functioning of the academic unit and the MSc

M7.4. Report on the results of analysis of the information collected, and from its utilization (Rev 14/2/2025)

M8.1. Procedure for the maintenance and renewal / updating of the MSc website

M8.2. Specialized space on the Department's website for the promotion of the MSc (link)

M9.1. Results of the internal evaluation of the MSc by the Modip (Modip protocol with a status of findings and possible preventive/corrective actions), as well as relevant correspondence with the academic unit (Rev 25/1/2024)

M10.1. Progress Report for the MSc, on the results from the utilization of possible recommendations of the Institution's External Evaluation Report and the Accreditation Report of the Institution's EDP, regarding postgraduate studies (Rev 12/2/2025)

Highlights:

• If it is an interdepartmental MSc, then the Proposal is submitted by the accelerating Department.

• Since the MSc is offered in a language other than Greek, the documentation material must also be available in that language.

According to the HAEAE Invitation (06/02/2023) for the submission of Certification proposals for the New Postgraduate Programs, the Proposal dossier includes the files A0-A20.

The "Checklist of the Accreditation File of the Accreditation Programme": is proposed to be used for your monitoring of the completeness of the contents of Proposal M1 and the overall contents of the dossier, in accordance with the requirements of the HAEAE Invitation and the Model. Based on this file, MODIP will also check the content of the proposal and your folder.

Checklist of the NPM Certification File

A0. Table of Contents of the Envelope 

A1. Proposal for Academic Certification of the new Postgraduate Program of the Institution (Rev 12/2/2025)

A2. Senate Decision on the establishment of the MSc

A3. Reasoned Introductory Report of the Modip Refers to the key points of Requirement 1 of the Standard (strategy for the development of the MSc, e-learning strategy – if the MSc is offered with distance methods, etc.) with the required documentation (Rev 5/3/2025)

A4. Senate Decision on the Institution's strategy for the development of postgraduate programs (Rev 12/2/2025)

A5. Feasibility and feasibility studies for the establishment and operation of the new MSc (Rev 12/2/2025)

A6. Quality Policy of the Academic Unit for the Development and Improvement of Postgraduate Programs

A7. Quality Objectives of the academic unit for the MSc

A8. Study Guide of the MSc Includes all ECTS credits of the MSc and its expected learning outcomes (Rev 27/2/2025) *

A9. Course Outlines According to the model of the HAEAE, for all courses of the MSc, in a single .pdf file with page numbering, Table of Contents with courses organized by semester of study and page number for each course *

A10. Nominal list of teaching staff With subjects, employment relationship, assignment of teaching work to the MSc in hours and other teaching obligations in hours

A11. Internal Rules of Operation of the Postgraduate Programme(s) of the Academic Unit or the Institution (par. 4, no. 79 of Law 4957/2022) *

A12. Regulations for Studies, Internships, Mobility, Assignments of the MSc The academic unit may apply common regulations for all MSc programs, so they are included in each submitted proposal (Rev 11/4/2025) *

A13. Regulation of the Student Complaints and Objections Management Mechanism (Rev 8/4/2025) *

A14. Rules of Procedure for the Institution of Academic Advisor *

A15. Research Ethics Regulation *

A16. Model Diploma and Diploma Supplement (in Greek and English) *

A17. Summary report of the performance of the teaching staff in scientific, research and teaching work, based on internationally recognized evaluation systems for scientists (e.g. Google Scholar, Scopus, etc.)

A18. Special regulation for the implementation of e-learning if the MSc is offered with distance learning methods (Rev 7/2/2025) *

A19. Tuition utilization plan  (if any)

A20. Other Documentation

Highlights:

• If it is an interdepartmental MSc program, then the file of the Certification Proposal is submitted by the expedited Department.

• The Annexes with an asterisk (*) are submitted in Greek and in the language offered by the MSc.

In accordance with the Invitation of the Hellenic Chamber of Commerce (21/09/2023) for the submission of proposals for the Accreditation of the Doctoral Study Programs of Universities and Higher Education Institutions, the Proposal dossier includes the following:

D0. Table of Contents of a folder.

D1. Proposal for Academic Certification of the GPP, according to the "Template for the Drafting of an Academic Certification Proposal for a Doctoral Study Program".

D1.1. Research Strategy of the Foundation.

D1.2. Quality policy of the academic unit for the development and improvement of the GPP.

D1.3. Quality Objectives of the academic unit for the GPP, according to the model.

D1.4. Elements of consultation with external bodies on the research strategy and quality policy of the GPP.

D2.1. Decision of the Senate for the establishment of the GPP (no. 91 of Law 4957/2022).

D2.2. Structure of the GPP: duration, courses, award of ECTS, expected learning outcomes according to the ECI level 8, quality requirements of the dissertation, etc.

D2.3. The required qualifications of the teaching staff for the supervision of a doctoral thesis.

D3.1. Regulation of doctoral studies of the Department (no. 91 of Law 4957/2022)*.

D3.2. Study regulations of the respective GPP (criteria for the selection of doctoral candidates, advisory procedure, conditions for the preparation of theses, progress monitoring, rights-obligations of doctoral candidates and staff, criteria and conditions for the award of a doctoral degree, etc.), unless this regulation is part of the doctoral studies regulations of the Department*.

D3.3. Research Ethics Regulation*.

D3.4. Model doctoral degree.*

D4.1. Detailed description of the infrastructures and services available to the Foundation and the academic unit for the GPP in relation to the support of academic and research activity (human resources, laboratories, special equipment, central infrastructures and digital systems, services, etc.).

D4.2. Policy and good practices of the academic unit for the financing of doctoral studies.

D5.1. Reporting of data from the Integrated National Quality Information System (OPESP) for the academic year preceding the year of submission of the Proposal (export of reference to .pdf file from OPESP, GPA section) (submitted only for existing GPS).

D5.2. List of doctoral theses that have been prepared in the Department during the last five years.

D5.3. Operation of an information system for the collection of administrative data for the implementation of the GPP (student register), and other tools and procedures designed for the collection of data on the academic and administrative operation of the academic unit and the GPP.

D6.1. Procedure for the maintenance and renewal/updating of the GPA website.

D7.1. Procedure for the reassessment, readjustment and updating of the GPP.

D7.2. Results of the latest annual internal evaluation of the GPP by the Modip and the relevant report (submitted only for existing GPPs).

D8.1. Report of the academic unit on the recent improvements made for the GPP (submitted only for existing GPAs).

Highlights:

• The call concerns the Doctoral Study Programs, whether they are in operation or new.

• If it is an interdepartmental GPP, then the Proposal is submitted by the expedited Department.

• Annexes marked with an asterisk (*) are submitted in Greek and in the language of the GPA.

According to the Invitation of the Hellenic Chamber of Commerce (01/11/2022) for the submission of proposals for the Certification of the Center for Training and Lifelong Learning (KEDIVIM) of Universities and Higher Education Institutions, the Proposal dossier includes the following:

K0. Table of Contents of a folder.

K1. Proposal for Certification of the Foundation's KEDIVIM, according to the attached "Model for the Drafting of a Proposal for the Certification of KEDIVIM".

K2. Quality Policy of KEDIVIM (text 1 - 2 pages).

K3. Strategic plan of KEDIVIM.

K4. Quality Objectives of KEDIVIM, according to the model.

K5. Senate decision on the establishment of KEDIVIM.

K6. Rules of Operation of KEDIVIM.

K7. Study Regulations.

K8. Regulation for the Management of Complaints and Objections of Trainees.

K9. Administrative structure and support staff of KEDIVIM (units, jobs, qualifications, responsibilities).

K10. Results of an internal evaluation of KEDIVIM by the MODIP (practical MODIP with a status of findings and possible proposed preventive/corrective actions).

K11. A plan for the utilization of KEDIVIM's tuition fees.

K12. Study Guide for all programs and/or categories of programs of KEDIVIM.

K13. Model Program: courses, categories of courses, award of ECVET/ECTS/MC credits, expected learning outcomes according to the E.P.P., internship (if provided) [Completed Model Program, which will be standardized for all KEDIVIM programs and will include the elements of its structure, as stated in the Standard. If there are variations depending on the category to which the Program is included,  then different Program Templates will have to be submitted.].

K14. Lesson outline template.

K15. Register of trainers (nominal list with subject -if any- and taught course).

K16. Regulation of the Register of Trainers.